I will attempt to pick topics which I believe are relevant to your community and to keep the explanations “user-friendly.” For those who enjoy knowing the statutory citations I will provide that information at the end of the article.
The procedure for handling such a meeting is simple. A telephone speaker must be used so that the conversation of those board members attending by telephone may be heard by the board members attending in person as well as by any unit owners present at a meeting.
Even if all of the Board members are attending by speakerphone the meeting may be held by speakerphone. Notice of such a meeting must still be posted on a conspicuous location on the condominium property and there must be a location where interested unit owners may attend and listen to the meeting and participate.
Usually the property manager will set up the meeting and speaker phones in the absence of any Board members. The minutes of the meeting may reflect who is present in person and who is attending by telephone, although that designation is not entirely necessary as there is no difference in the vote.
The only reason that you might wish to reflect that information is to demonstrate that a quorum was present even though a quorum of the Board was not in Florida at the time the meeting was held.